Objective: 

The HR Compliance Specialist’s role is to foster a compliant, caring, and well-managed workplace by ensuring adherence to labor laws and internal policies, executing all payroll systems, and supporting a culture of recognition, accountability, and operational integrity. This part-time role is designed for 20-25 hours weekly. 

Deliverables:

• System Execution
  • Track and update expiration dates of pertinent tests and documents in internal systems
  • Ensure all new hires have Tracker profiles created with appropriate certifications updated
  • Assist with onboarding of New Hires
  • Keep Census Report up to date
  • Learn and become proficient in Lifelenz timekeeping system
  • Oversee Reference Checks for current/former Team Members
  • Oversee all EDD Notice responses
  • Oversee Team Member & Customer Sedgwick Claims (Worker’s Compensation & Liability Claims)
• Ensure the Talent Promise is being carried out
  • Implement staff recognition including but not limited to; celebrating birthdays, anniversaries, exceptional performance, promotions, departures and special life events (such as: weddings, graduation, new babies, etc.)
  • Execute bi-annual Team Member satisfaction surveys
• Ensure restaurant compliance with Labor & Employment Laws
  • Ensure all legal postings are current and accurate
  • Stay updated on all changes regarding employment or employee experience (ie: minimum wage changes, state and federal legislation, mandated postings, mandated team wide trainings, etc.)
  • Keep employee documents current and in compliance
  • Equip leadership with knowledge of necessary employment regulations and mandates 
  • Oversee implementation/execution of Workplace Violence Prevention Plan (reference SOP)
  • Submit mandated annual reporting (CA Pay Data Reporting, EEO-1 Reporting)
  • Ensure payroll/schedule/employment records retention compliance
  • Perform quarterly compliance audits of all talent related systems
  • Ensure wage salaries and hours are updated in Decisely bi-annually
  • Update handbook in Decisely annually
  • Assist with rollout of any new trainings to stay compliant according to new California state laws
  • Assist with Open Enrollment
• Solidify all store policies are being strictly executed and enforced
  • Keep updated policy manual and ensure all leadership is properly equipped in expected execution 
  • Monitor and oversee discipline process to ensure accountability
  • Oversee successful employment termination process
    • May work with Jeffrey to complete this process
    • Complete all terminations in a timely manner
• Execute payroll and monitor all payroll systems for most accurate information 
  • Stay current on all updates and changes for the HR payroll system
  • Execute payroll process bi-weekly
  • Oversee the PSL binder post payroll to ensure everyone is using the correct columns and no one is “overspending” hours or using before eligible 
  • Perform quarterly audits of all systems related to payroll to ensure accurate information 
  • Oversee annual W-2 distribution 
• Work with Talent Specialist to manage Talent budgets
  • Track expenses by category to ensure we stay within annual budgets
  • Leverage trade partners to keep costs low

Qualifications and Pre-Requisites:

• 4-year degree or equivalent experience in the field 
• Open availability (including occasional weekends and nights)
• Must be system minded, have great follow through, excellent time management skills, be comfortable having high stakes conversations (performance issues, terminations, etc.), and a heart for people 
• Experience in executing high level communication

Job Details:

• Part-time Position (25 hours)
• Optional Operational hours (15 hours)